Rebecca Rogers – The Kingsley School

We had an issue with creating personalised, bespoke reports to parents that were accessible for teachers online and that could be adapted to different key stages and times of the year.

As a school, we pride ourselves in our students being ‘names not numbers’ so our twice yearly full reports are key in our communication. None of the systems we had used previously were streamlined or flexible enough and led to a significant waste of time and paper.

Paul was able to create a bespoke online reporting portal for us that is adaptable for both the Autumn and Summer reporting cycle. It is flexible in that teachers can set up reports with different fields depending on whether they are peripatetic music teachers, have examined or non-examined classes. In addition, the reports can be proof-read online and amended online by staff such as form tutors and Heads of Year who have permissions to do so.

The system that Paul created is simple and intuitive to use and is easy to train new staff members on.

Paul is very responsive and requests for changes to the templates or setting up a new cycle is dealt with quickly and efficiently. He is also a creative problem solver; for example, our EYFS reporting framework was significantly different to the rest of the school so he was able to set up an excel alternative.

Paul is also very pro-active and worked with us to ensure that the whole system was GDPR compliant. He will often contact us well in advance when it is time to set up a new cycle. Paul has suggested improvements such as electronic signatures to save time and paper and was able to set up a system whereby students could read their reports online through a secure log-in, again, time and paper saving.

We are able to download our reports by student, subject and form as well as comments only, meaning that it is easy to select relevant parts of a report for parent’s evenings, filing, Form Tutors, Heads of Year and Heads of Department.

Overall, we would have no hesitation in recommending Paul for working with other schools and businesses who are looking for a bespoke solution to any reporting, data collection and distribution issue and would summarise him as flexible, responsive and reliable. It has been a pleasure to work with him in setting up and developing this unique and bespoke reporting system.